School Executive Assistant

• Reference number: 26149
• Term: Fixed-term, Full-time basis until 13 August 2027
• Remuneration: $95,981 to $108,257 pa (HEW5) (inclusive of $81,105 to $91,478 salary pa, 17% superannuation and 17.5% recreation leave loading)
• Location: Kelvin Grove (hybrid option available)
• Open to: Applicants who have unrestricted work rights in Australia for the duration of the fixed-term appointment. In support of our strategic priority of Indigenous Australian success, Aboriginal Australians and Torres Strait Islander people are encouraged to apply. Please note that current staff wishing to be considered for secondment to this position must seek prior approval from their supervisor before submitting an application.

Who are we looking for?

We are seeking a School Executive Assistant to join School of Creative Practice, Faculty of Creative Industries, Education and Social Justice.

The Executive Assistant provides executive support to the Head of School, School of Creative Arts, including high level administration support, communication, planning and advice. The position works collaboratively with key stakeholders and other staff to deliver exceptional service and support. Confidentiality, discretion and consistent sound judgement are critical attributes for this role. The Executive Assistant displays outstanding organisational skills in supporting the Head of School with time management, diary management, travel organisation and correspondence.

We’re offering this role as a hybrid position as part of QUT’s commitment to embracing the opportunities created by a more virtual and connected world.

About us

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

Creativity, arts and culture express who we are, reflect our past and shape our futures. We lead the creative and cultural sector of the future through interdisciplinary excellence, innovation and collaboration by our research, teaching, and engagement. We value existing, experimental, and emerging forms of knowledge through high impact, industry-embedded and socially-engaged creative arts. We create global thinkers and makers for the real world. The School brings together a range of creative disciplines, and consequently provides students with the opportunity to engage in transdisciplinary approaches to their learning and/or research activities – reflective of collaborative experiences in the real world. The curriculum is structured around core units with additional units in the following study areas: • Animation • Film and Screen • Creative Writing • Dance • Acting • Drama • Production Design • Music • Visual Arts.

What you need to succeed

1. Education, training or relevant experience equivalent to completion of an associate diploma with at least two (2) years’ subsequent relevant experience in an administrative position, or an equivalent combination of relevant experience and/or education training.

2. High level interpersonal skills with the ability to provide professional administrative support with proven ability to collaborate and communicate with a range of people at all levels both within QUT and external to QUT.

3. Demonstrated digital literacy skills including ability to effectively work with Microsoft suite of products as well as corporate systems and other information sources to extract and interpret data.

4. Demonstrated ability to use initiative to solve problems, manage priorities to meet deadlines, and work productively without close supervision to support a wide range of stakeholders.

5. Strong written communication skills including the ability to draft memoranda, meeting agendas and minutes, correspondence, submissions and emails.

Life at QUT

We're committed to building a culture that fosters connection between people and purpose. Beyond personal and professional fulfillment, a career at QUT offers:

• A healthy work-life balance with a blend of on-campus and off-campus work arrangements for applicable positions. 
• Competitive remuneration with up to 17% superannuation and leave loading of 17.5%. 
• Generous parental leave including primary carer parental leave of up to 26 weeks (including 17% super). 
• Stay healthy with Fitness Passport and enjoy discounted rates on private health insurance. 
• Purchased Leave Scheme - up to 8 extra weeks. 
• Salary Packaging Scheme for additional superannuation contributions, vehicle leasing, and on-campus services such as childcare, parking, and gyms. 
• Numerous opportunities for professional development including leadership programs and workshops, and our study assistance scheme.
• Commitment to our Indigenous Australian staff  through initiatives such as the Indigenous Australian Staff Network, Cultural and Ceremonial Leave, Staff Development Workshops, and representation on university committees. 

Explore more benefits of life at QUT.

Belong at QUT 

We are guided by our values of Ambition, Integrity, Inclusiveness, Innovation, and Academic Freedom and our QUT Connections in our mission to inspire and shape the next generation of change-makers. 

As part of our commitment to fostering an inclusive workplace, we proudly support our Indigenous Australians Employment Strategy, aiming for an Indigenous Australian workforce participation of 3.6%. We extend a warm invitation to Aboriginal Australians and Torres Strait Islander people to join us in pursuing a rewarding career at QUT.

We believe that diversity is our strength and are dedicated to creating safe, inclusive spaces where everyone can thrive. We strongly encourage individuals from diverse cultures, ages, linguistic backgrounds, sexual orientations, and gender identities, and those who are living with disabilities to apply for positions at QUT.

At QUT, diversity is not just embraced—it's celebrated. See our commitment

How to Apply

Discover the possibilities that await with a career at QUT. If you're ready to embark on a journey of innovation and opportunity, we're excited to meet you.

Find out more about this position and submit your application by clicking 'Apply' or the link below.

View the job details at: School Executive Assistant

Job opens: 23-Mar-2026

Applications Close: 13-Apr-2026 at 11.30pm

View Position Description

How to apply:

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About This Opportunity 

This role offers the chance to be at the centre of a dynamic and mission‑driven environment where research, clinical practice and operational excellence intersect. As the Operations Coordinator for the Child Health Research Centre (CHRC), you’ll support meaningful work that improves the health and wellbeing of children and young people.

You will play a key role in connecting clinicians, researchers, Queensland Health partners and professional staff, helping create clear pathways that enable collaboration and high-impact research. The environment is fast‑paced and varied, rewarding those who enjoy solving problems, guiding processes, and keeping complex operations running smoothly.

You’ll work with autonomy and trust, contribute ideas that strengthen how the Centre functions, and help shape systems and governance frameworks that support high-quality research. This is a people-centred position, ideal for someone who enjoys building relationships, creating structure, and supporting a community dedicated to making a difference. This positions will directly supervise Centre Admin Officer to support the operations of CHRC.

Key responsibilities will include: 

• Coordinate financial, administrative and operational processes, ensuring accuracy and alignment with policy.
• Develop, implement and improve procedures, systems, documentation and SOPs.
• Manage governance, compliance and risk activities including reporting, audits and records management.
• Build effective relationships with clinicians, researchers, Queensland Health and UQ partners to support seamless collaboration.
• Lead or coordinate internal projects, supporting planning, resourcing, documentation and delivery.
• Coordinates a range of committee and governance activities, including the implementation of governance and committee structures, protocols, operating procedures, and Key Performance Indicators.
• Other duties as requested by supervisor.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, and purchased leave.
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• Salary packaging options

About You

• A degree with at least four (4) years subsequent relevant experience in administration or operational coordination within a large or complex organisation, ideally healthcare, higher education or research.
• Creative approach to developing new processes and ensuring operational efficiency, transparency, and achievement of goals.
• Demonstrated capability to interpret and apply policies, governance requirements and compliance frameworks.
• Proven ability to engage with diverse research stakeholders, including industry partners, and facilitate the communication of research linkages and impacts across various groups.
• Exceptional interpersonal skills in providing a high level of customer service and the ability to exercise superior judgement and discretion when handling confidential and sensitive information. You can communicate effectively, diplomatically, and discreetly with senior staff and key external stakeholders in a fast-paced environment.
• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook) and ability to use contemporary digital collaboration tools efficiently to achieve team goals and productivity.

Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia and mandatory immunisations. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions? 

For more information about this opportunity, please contact Dr Annie Chen, Centre Manager on chrc.centremanager@uq.edu.au.  

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. 

Want to Apply? 

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information 

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Monday 6th April 2026 at 11.00pm AEST (R-61358). Please note that interviews have been tentatively scheduled for Thursday 16th April 2026.